Guidelines for Authors

For Abstract Submission

Your abstract should provide a brief summary of the research conducted, the conclusions reached, and the potential implications of those conclusions.

A strong abstract will also:

• Consist of a single paragraph up to 250 words, with correct grammar and unambiguous terminology
• Be self-contained; without abbreviations, footnotes, references, or mathematical equations
• Highlight what is novel in your work
• Include 3-5 keywords or phrases that describe the research, with any abbreviations clearly defined, to help readers find your article

Keywords

Using the 4-5 keywords in your article can make it more easily and reliably discoverable which leads to a broader readership for your article.

For Poster Submission

Poster Specifications

• Your poster should cover the key points of your research, which include but are not limited to background, methods, results and conclusion. Make your poster as self-explanatory as possible.
• Authors should get their poster printed. A poster stand will be provided at the assigned venue.

Poster Dimensions

• Poster should have the following dimensions A0 size (84.1 cm x 118.9 cm) or (33.1 inches x 46.8 inches).
• Please note that printing out your full submitted paper in A4 size format is NOT acceptable as a poster.

Poster Content

• Title: The title of your poster should appear at the top with lettering of at least 42 pt font size. Below the title, you should place the names of authors and their affiliations.
• Text: Text should be readable from five feet away. Use a minimum font size of 17 pt. Keep the text brief. Try to use text to introduce the study, explain visuals and direct viewers’ attention to significant data trends and relationships portrayed in the visuals, and state and explain the interpretations that follow from the data. It is also a good idea to include future research plans or questions for discussion with viewers in your text.
• Figures/Tables: Each figure/table should have a brief title. Figures/tables should be numbered consecutively according to the order in which they are first mentioned in the text. Try to use color figures rather than only black and white text to make your poster attractive and highlight the important technical content of your paper. Make sure that the text and the visuals are integrated.

For Project Demonstration Submission

Topics of interest have been mentioned in the conference webpage. Projects may be related to university, work, or extracurricular activities that pertain to Biomedical Engineering, Science, and Technology. Project teams selected for participation will be notified by email. All members of the selected project teams must register for 1st ICETBEST 2024 in order to participate in the event.

For the demonstration, each team will be provided a table at the conference venue. It is recommended that teams demonstrate hardware prototypes, and utilize posters, slides and/or videos (recorded at their home institution) to explain their demo to the audience and the judges. A power outlet will be available to each team to run their personal laptops.

Full-Length Article Submission

General Information

• All submissions must be in English either US or UK. All papers must be original and unpublished work.
• By submitting your work, you agree to allow ICETBEST to screen your work for plagiarism.
• The suggested length for full papers is between 4 to 6 pages, including all text, tables, figures, and references. We encourage all authors to use as much of the allowed space to effectively explain their work.
• Please use the IEEE Template to prepare your paper.

Corresponding Author

• Each paper submitted to ICETBEST must have a designated corresponding author assigned.
• The corresponding author is responsible for all activities related to the paper submission.
• The corresponding author acts as the assigned manager of the paper and should have the authority to speak collectively on behalf of all authors.

Camera-Ready Paper Submission

Authors of accepted papers will be advised of the next steps and will be required to move forward with additional requirements and deadlines related to the final submission process. In accordance with IEEE Policy, all participants must transfer copyright of the paper to ICETBEST before publication.

Oral Presentation Guidelines

• All authors are required to use electronic presentations. Presentation files must be in Windows-compatible PowerPoint (*.ppt or *.pptx). Other platform users should ensure that their presentations will show correctly using the Windows operating system.
• Each oral talk (with the exception of plenary talks) is allocated 15 minutes total: 10 minutes of presentation time followed by 5 minutes of questions & answers. Please prepare your presentation accordingly and adhere strictly to these time limits.
• All presentation files must be emailed prior to the start of your session. The exact requirements for your upload will be announced in a separate email to the author.
• The presentations must be in English.

For On-Site Presenters

• Presenters are requested to be present in the session room at least 10 minutes before the start of their session to introduce themselves to the session chair.
• Each session room will be equipped with a personal computer (PC), a projector and a microphone.
• Alternatively, you can use your own laptop. An HDMI connection will be available in each session room; you must bring your own adaptor if your laptop does not have an HDMI port.
• It is recommended to test the presentation materials, e.g., video and audio, as well as your laptop, in advance of the session to ensure compatibility and smooth functioning.
• It is recommended that you store your presentation material on your email or a USB stick as a backup, even if you plan to use your own laptop.
• Failing to present your paper may lead to marking no-show or absence of the author.

For Virtual Presenters

• Please be at the session on time as you would be for the in-person conference.
• Please keep in mind that all times are given in PKT (Pakistan Standard Time).
• At the time your session is scheduled to begin, your webcam and microphone should already be activated. This will show the session chair that you are present in the room and are able to begin your presentation.
• The platform of presentation will be shared via email.
• Failing to present your paper may lead to marking no-show or absence of the author.

Contact us

If you have any inquiries or require further information about the conference, please feel free to reach out to us at [email protected] or contact our conference secretary:

Engr. Muhammad Shaheer Mirza
Conference Secretary
Department of Biomedical Engineering
Salim Habib University, Karachi
Email: [email protected]
Call: +92 21 111248338 Ext. 275, 239