Registration & Submission Guidelines

Secure your spot at ICCA 2025! We offer various registration options to accommodate different needs:

• Early Bird (Until 01 April 2025): Rs.5,000/-
• Standard: Rs.7,000/-
• International Participants: $30/-
• Virtual Pass: Rs.1,500/-
• Student - Poster/Project: Rs.3,000/-

Venue / Virtual Info

In-person Venue: SHU Campus, Korangi Creek, Karachi, Pakistan.

Virtual Platform

For virtual attendees, we will be using Microsoft Teams, a state-of-the-art platform designed for seamless networking and participation from anywhere in the world.

Note: An article processing fee will apply to all selected papers accepted for publication.

1. Registration procedure

Once you receive confirmation of your paper, poster, or project acceptance, please complete the Registration Process here. You can use the same form anytime to register for a workshop, a co-author, or a general participant. Email the payment receipt to [email protected]. Payment for registration can be made via Pay Order, online transaction, or cash to the following bank account:

Bank Name: ----

Account Title: ---------

IBAN #: ------

Accommodation Registration

Salim Habib University is offering a limited accommodation facility for outstation conference participants from May 14, 2025 (check-in at 4:00 PM) to May 16, 2025 (check-out at 09:00 PM). The charges are as follows:

1-night stay: Rs. 2,500*

2-night stay: Rs. 4,000*

3-night stay: Rs. 6,000*

*Includes breakfast and dinner.

How to Register for Accommodation

Ensure you have successfully registered for the conference through the Camera-Ready submission / Project / Poster / Workshop registration process. Once your conference registration is complete, proceed to fill out the Accommodation Registration form here

If you have any inquiries or special requests, please contact our accommodation team

Muhammad Owais

Email: [email protected]

Mob No: +92 333 9819829

Call: +92 21 111-248-338

Ext. 305

2. Submission procedure

Paper Submission

Step 1: Please follow the IEEE two-column A4 size standard conference format when preparing your final manuscript.

Step 2: All submissions will be made through Microsoft CMT.

Poster Submission

Step 1: Read the Poster Submission Guideline on the Author Guidelines page.

Step 2: Write an abstract of 200-250 words and submit the softcopy in pdf or pptx here.

Project Submission

Step 1: Read the Project Submission Guideline on the Author Guidelines page.

Step 2: Write an abstract of 200-250 words and upload a one-minute video (max size 100 MB) of the project here.

Camera Ready Submission

Step 1: The first author will receive a paper acceptance email from the Technical Program Committee Chair through the Microsoft CMT platform.

Step 2: Please address any reviewer comments included with the acceptance notification, and ensure your final manuscript follows the IEEE two-column, A4-size standard conference format as specified in the conference guidelines.

Step 3: Pay the conference registration fee as outlined on the registration page and complete your registration there.

Step 4: Log in to your Microsoft CMT account, where you will find the Camera-Ready submission link on the right side.

• First, submit the “IEEE Copyright Form” by following the link to the IEEE copyright page. Complete the steps, download the copyright form, and upload it on the Camera-Ready Submission page.
• Next, click on "Create Camera-Ready Submission" and follow the instructions provided on that page.

Step 5: Before submitting, carefully read the agreement (Terms and Conditions) on the Camera-Ready Submission page.

Please note that the ICCA 2025 Organizing Committee is not responsible for any conflicts of interest among authors or for any errors in the Camera-Ready submission. Once the Camera-Ready version is submitted, no further changes to the paper or author order will be allowed.

The conference organizers reserve the right to request a resubmission if additional requirements are issued by ----------. Authors acknowledge that if any of these conditions are not met, the paper will not be published, and the submission fee will not be refunded.

If you have further questions, please feel free to contact us at [email protected].

Guidelines for Authors

1. For Poster Submission

Poster Specifications

• Your poster should cover the key points of your research, which include but are not limited to background, methods, results, and conclusion. Make your poster as self-explanatory as possible.
• Authors should get their posters printed. A poster stand will be provided at the assigned venue.

Poster Dimension

• Poster should have the following dimensions A0 size (84.1 cm x 118.9 cm) or (33.1 inches x 46.8 inches).
• Please note that printing out your full submitted paper in A4 size format is NOT acceptable as a poster.

Poster Description

• Title: The title of your poster should appear at the top with lettering of at least 42 pt font size. Below the title, you should place the names of the authors and their affiliations.
• Text: Text should be readable from five feet away. Use a minimum font size of at least 20 pt. Keep the text brief. Try to use text to introduce the study, explain visuals, direct viewers’ attention to significant data trends and relationships portrayed in the visuals, and state and explain the interpretations that follow from the data. It is also a good idea to include future research plans or questions for discussion with viewers in your text.
• Figures/Tables: Each figure/table should have a brief title. Figures/tables should be numbered consecutively according to the order in which they are first mentioned in the text. Try to use color figures rather than only black and white text to make your poster attractive and highlight the important technical content of your paper. Make sure that the text and the visuals are integrated.

2. For Project Demonstration Submissionn

Topics of interest have been mentioned on the conference webpage. Projects may be related to university, work, or extracurricular activities that pertain to Engineering, Science, and Technology. Project teams selected for participation will be notified by email. All members of the selected project teams must register for ICCA 2025 to participate in the event.

For the demonstration, each team will be provided a table at the conference venue. It is recommended that teams demonstrate hardware prototypes, and utilize posters, slides, and/or videos (recorded at their home institution) to explain their demo to the audience and the judges. A power outlet will be available to each team to run their electronic gadgets.

3. Full-Length Article Submission

General Information

• All submissions must be in English: All papers must be original and unpublished work.
• By submitting your work: You agree to allow ICCA 2025 to screen your work for plagiarism.
• The suggested length for full papers: The maximum length is 8 pages, including all text, tables, figures, and references. We encourage all authors to use as much of the allowed space to effectively explain their work.
• Please use the IEEE template: To prepare your paper.

Corresponding Author

• Each paper submitted to ICCA: Must have a designated corresponding author assigned.
• The corresponding author: Is responsible for all activities related to the paper submission.
• The corresponding author: Acts as the assigned manager of the paper and should have the authority to speak collectively on behalf of all authors.

Camera-Ready Paper Submission

Authors of accepted papers will be advised of the next steps and will be required to move forward with additional requirements and deadlines related to the final submission process. Following IEEE Policy, all participants must transfer the copyright of the paper to ICCA before publication.

Oral Presentation Guidelines

• All authors are required to use electronic presentations: Presentation files must be in Windows-compatible PowerPoint (*.ppt or *.pptx). Other platform users should ensure that their presentations will show correctly using the Windows operating system.
• Each oral talk (except plenary talks): Is allocated 10 minutes total: 7 minutes of presentation time followed by 3 minutes of questions & answers. Please prepare your presentation accordingly and adhere strictly to these time limits.
• All presentation files must be emailed: Before the start of your session. The exact requirements for your upload will be announced in a separate email to the author.
• The presentations must be in English: Ensure your presentation follows this guideline.

For On-Site Presenters

• Presenters are requested to be present in the session room at least 15 minutes before the start of their session to introduce themselves to the session chair.
• Each session room will be equipped with a personal computer (PC), a projector, and a microphone.
• Alternatively, you can use your laptop. An HDMI connection will be available in each session room; you must bring your adaptor if your laptop does not have an HDMI port.
• It is recommended to test the presentation materials, e.g., video and audio, as well as your laptop, in advance of the session to ensure compatibility and smooth functioning.
• It is recommended that you store your presentation material on your email or a USB stick as a backup, even if you plan to use your laptop.
• Failing to present your paper may lead to marking a no-show or absence of the author.

For Virtual Presenters

• Please be at the session on time as you would be for the in-person conference.
• Please keep in mind that all times are given in PKT (Pakistan Standard Time).
• At the time your session is scheduled to begin, your webcam and microphone should already be activated. This will show the session chair that you are present in the room and are able to begin your presentation.
• The platform of the presentation will be shared via email.
• Failing to present your paper may lead to marking a no-show or absence of the author.

Contact us

If you have any inquiries or require further information about the conference, please feel free to reach out to us at [email protected] or contact our publication chair:

Dr. Raazia Sosan & Mr. Ateeque Rahman

Program Secretary & Publication Chair

Department of Computer Science

Salim Habib University, Karachi

Email: [email protected]

Email: [email protected]